How to Use Google Drive Forms

Posted on February 26, 2022 · Posted in Uncategorized

New to Google Forms? Never heard of it? Either way, here are some tips to help you get started with Google`s powerful forms tool and create free online surveys and forms. Go to, click on “Create an account”, then select “For myself”. Pro Tip: You can type into the address bar from any browser and press Enter to automatically create and open a new blank form. Most Google Forms add-ons run in a pop-up window at the bottom right of your form editor and can also include an options pane that opens in the middle of your editor. To open an add-on, simply select it from the add-on menu, manage its settings via the pop-over add-on, and it will then run automatically in the background. There is no menu option to manage or remove add-ons. Instead, simply reopen the Add-ons pane, find the add-on you want to remove, click the green Manage button, and then select Delete from the menu. Another way to get the most out of your forms is to use Zapier integrations. With connections to thousands of apps, Zapier can store your form data in other apps, send you custom notifications, and put forms at the center of your workflows. Click a template. The form opens on the current tab and is saved to your Drive along with all other forms. If you want to add questions or edit existing questions, the templates can be customized just like any other form. Forms is responsive, which means it`s easy (and beautiful) to create, edit, and respond to forms on both large and small screens.

While customization is lacking when it comes to the forms theme (aside from the ability to upload any image for the header), Google Forms makes up for that with everything it has to offer. Tip: Want to create your own form template? Simply create a form, then click the form menu and select Make a copy. Or share your original form, and then anyone with the link can create their own copy, an easy way to create form templates for shared teams. Note: You can store the results of multiple forms in a table. Responses to each form are stored in a separate sheet. However, you cannot save multiple form responses to a single sheet. You can change your Google Account locale and account language under There`s only one catch: your forms need to be connected to a Google Sheets spreadsheet to work with Zapier. Just make sure your form entries are stored in a spreadsheet, then connect them to Zapier and create the custom workflows you need to do your work directly from forms.

There`s one point where you don`t have much choice: the design of your form. Google forms contain a header color or image, as well as a lighter accent color in the background. By default, new forms are purple, while templates often contain an image. Google Forms is now a fully functional forms tool that comes with your Google Account for free. You can add standard question types, drag and drop questions in the desired order, customize the form with simple photo or color themes, collect answers in forms, or save them to a Google Sheet. Sometimes you don`t want to think about the format – or questions – of a survey. If this is the case, you can use a template from the Google Forms template gallery. It has templates for everything from party invitations to course evaluation forms. Simple contact forms only require a few fields, but longer surveys can quickly become overwhelming with dozens of questions on a single page.

That`s where sections come in: they allow you to break down your form into blocks to answer a series of questions at once. With the link, you can either copy a full link or get a link shortcut to make it easier to share on social media. The integration option includes width and height options to insert the form into your website design. Google Forms is great in itself, but there`s a good chance there are still features you want to miss. With form add-ons, you can add additional functionality to your forms, receive custom notifications, fully convert your forms into documents, and more. Note that the date format is displayed in the default format of your location. If your Google Account is set to the US English locale, the dates will be formatted in MM/DD/YYYY. Accounts in British English, on the other hand, display dates in DD/MM/YYYY. Your users will see date options in the date format of your locale, unless they`re signed in to their Google Account. If you need to collect data for your spreadsheets, a form is your best friend. In this chapter, we`ll take a detailed look at Google Forms features, hidden tools, and add-ons that will help you create the forms you need in minutes.

Grids and multiple-choice options display the pill buttons to fill, while text boxes contain blank lines for answers. Once respondents have completed your paper forms, simply enter their answers into your Google Sheets spreadsheet to save them with your other form entries. The easiest way to start creating a form is directly in the Google Forms app. Navigate to, then select a template or start a blank form. There is another thing to consider: language. Google displays the form interface in the default language of your recipients` location. For example, if your readers are in Japan and your form questions are in English, the UI text will appear as Required and Submit in Japanese, while your questions will be in English. If this is a problem, you can add a note at the top of your form to remind users to set their Google language from first.

Google has added more features to Forms over time, eventually turning it into its own standalone app in early 2016. Today, you can create and manage forms on, with templates and quick access to all your forms in one place. Make sure you can always communicate with people who fill out your forms by saving their contact information in your address book or Customer Relationship Manager (CRM) application. Zapier can add new contacts to your CRM, save a note with information about what they wrote in the form, and even update existing contacts so they log in every time they fill out one of your forms. Simply add sections with the optional questions, and then add a section break to each multiple-choice question, checkbox or menu box, or to the section itself. Be sure to think about where even people who shouldn`t see these questions will be sent, perhaps with alternative questions in a separate section. Or you can send them directly to the bottom of the form to submit their answers if there is nothing else to ask. Would you like to receive feedback with a partially completed form? Maybe a contact clicks a button on your website that says they don`t like a product, so you want the survey form to automatically reflect that. Or maybe you have a form that needs to be filled out every week with similar information, and you don`t want to re-enter it. Google Forms was launched in 2008 as a Google Sheets feature, two years after the initial launch of Sheets.

You can add a form to a worksheet, format it in a separate sheet, and view your answers in another sheet. It was easy, but it got the job done. For a quick guide, check out our Google Forms infographic at the end of this chapter, a quick summary of everything you need to get the most out of Google Forms. Title and description: Title and description fields are automatically added to every form and field – although the description is hidden by default in most fields – and you can use the Tt button to add an additional title block anywhere. You can leave the title and description blank for questions, but the title of the main form must be completed. On the next page, provide some information (first and last name, username and password – to create your account. In addition to the default option to request responses, you can use the grid to request one response per row and limit users to one response per column. If you want to add questions to another section, it`s easy! Just drag and drop them between sections. At the end of the section, click the drop-down menu to choose where you want the form to direct people next.

Here you define the correct answer(s), decide how many points each is worth, and add answer comments for the answers to each question. Or, if you store your form data in a Google Sheets spreadsheet, there are a plethora of Sheets add-ons to get the most out of your data, which we`ll look at in Chapter 6. Your team has things to do, and a form can become an integral part of your workflow when connected to your to-do list or project management app. . . .